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Course creation and Settings: How to create new courses from Module Templates (Admin)

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For: StaffApplication: Administering your moduleTagged: Administrators

PLEASE NOTE: This guide has been replaced with the new course creation wizard feature.

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In order to create a new course on QMplus, you will need to ‘restore’ it from the appropriate faculty template.

 

This guide covers:

  • How to create a new course area in QMplus using a 2 step process:

Pre-steps: Check that the module is not already present in QMplus

It assumes that:

    • You have Administrator access to the module templates on QMplus

You need to know the following:

  • Course full name (shortcode followed by title, e.g. GEG4205 Environment, Nature & Society)
  • Course shortname (shortcode followed by year, e.g. GEG4205 -2014/15)
  • Course ID (shortcode followed by semester ref and year, e.g. GEG4205-A14) – get this from SITS. Double check the Semester for this course area, it may be that it is only for Semester B and you will have to add the code e.g. GEG4205-B14.
  • Course category (school/department/faculty, e.g. HSS, Geography)

 

Before you get started:

Check that the module is not already present on QMplus

Enter the short code or the course title in the Search box – located to the top right of each page. Search and note the results. If either result shows that this course is already on QMplus, check it for content by clicking on its title. If it is a blank course with no content and no template added, it can be deleted (see ‘delete a course‘ guide). If there is content or a template, check if this is what you want to use and enrol users. Alternatively if a new blank area is required, proceed to the next section.

Step 1: Create a new course (Restore from Template)

1. Once you are logged into QMplus, you can search for the module template by typing ‘MT module template’, using the search bar on the top right hand side of the page. This will bring up the different module templates which you can use. Select the template you would like to use for your coursecoursetemplates0

OR Alternatively, you can find the correct module template from ‘My QMplus’ on the left hand menu. You are likely to have a long list of modules and will have to scroll down to find the template. The module templates are hidden and all contain ‘MTxxx Module Template’ in the name and are relevant to your department/ category. Select the template you would like to use for your course  2. Once you have selected the template it should appear like a blank course page.

coursetemplatescoursetemplates1 3. Under the Settings block select Restore. coursetemplates2 4. On the ‘Import a backup file page’, from the ‘Course back up area’ section:

            • Click on the Restore link to the right of the template name.

coursetemplates3 5. On the ‘Confirm page’:

            • Click Continue

6. On the Destination page: Enter the course category in the search box – this could be the school/department/faculty, e.g. Geography – and click Search

            • Select the category you need and click ContinueNOTE: Click the first ‘Continue’ button on the page.

coursetemplates4 7. On the Settings page:

            • Deselect ‘Include enrolled users’ and Click Next

coursetemplates5 8. On the Schema page:

            • In the box for Course full name, enter the new Course full name systematically as follows:               shortcode space hyphen space course full name space hyphen space year’s.                                       e.g. GEG4205 – Environment, Nature & Society – 2014/15
            • In the box for Course shortname, enter the Course shortname as follows: shortcode space hyphen space years e.g. GEG4205 – 2014/15
            • Click Next

coursetemplates6 9. On the review page:

            • Click Perform restore

coursetemplates7 10. On the Complete page:

            • Click continue

coursetemplates8 11. On the module page:

            • Check if the title of the module includes the phrase _copy1
            • If it doesn’t, continue with the process
            • If it does, repeat the check for whether there is a module of the same name or shortcode on the site. Identify which module should be kept and which is for archive and deletion, and contact the E-learning Unit for further advice
            • Under the Settings menu, click Edit settings

12. On the Edit course settings page:

            • In the box for Course ID number, enter Course ID (shortcode followed by semester ref and year, e.g. GEG4205-A14, this should have no spacing).
Important Note: The course ID is an important element of a QMplus course as it links to the SITS student database (which in turn enrols students onto a QMplus course area). The course ID that displays here will automatically enroll the corresponding students listed on SITS. If the course ID field is left blank no students will be enrolled. Q-Review, Talis Aspire and other services are also linked and rely on this Course ID code. Although teachers can see the course ID number, only administrators can edit it.

coursetemplates9 13. Click ‘Save changes’.

Step 2: Set up appropriate enrolment rules

The above steps will set up a module that will enrol students automatically if they are a current student on the module in SITS. If the teacher needs different enrolment rules, then you will need to make a change. If the teacher would like to manage enrolment MANUALLY:

            • Edit the course ID for the course (Under Settings > Edit Settings)
            • Add the characters “NS_” to the beginning of the course ID. E.g. “GEG4205-A12” will become “NS_ GEG4205-A12”

If the course requires custom enrolments, then you will need to either set these up via an enrolment mapping or by contacting the Helpdesk. When raising a ticket with Helpdesk be sure to include the course codes or programme codes that you require.

 

Please note: Administrators are able to set up their own custom enrolment mappings via the QMplus Enrolment Mapper (QEM). Please refer to the following guide for further information: elearning.qmul.ac.uk/guide/qmplus-enrolment-mapper-admin

Did this answer your query? If not, you can raise a ticket on the online Helpdesk or email: its-helpdesk@qmul.ac.uk . Alternatively you can also request a particular guide on our guides request tracker.

Produced by the the E-Learning Unit at Queen Mary University of London.
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